Bring Your Own Meeting: Ideal Work Collaboration Now and in the Future

ByLiu Wanzhu

July 20, 2023

Liu Wanzhu

The term “Bring Your Own Meeting” (BYOM) has taken hold in the video conferencing market, following in the footsteps of “Bring Your Own Device” (BYOD), which changed the way organizations approach personal device use at work. Since BYOM is becoming mainstream, it’s worth delving into what it entails, and what implications it will have for tomorrow’s office culture.


BYOD allows employees to use their own personal devices for work-related tasks, which has led to greater flexibility and productivity in offices around the world. BYOM takes the concept one step further, making it easy for individuals to create custom virtual meeting spaces when they need to collaborate.

BYOM signifies a shift in meeting culture, as it allows each participant to use their preferred collaboration tools, communication platforms, and presentation methods – without interrupting the seamless flow of the meeting. It empowers attendees to take ownership of their meetings, and take steps to make each collaborative session as engaging and efficient as possible.

This trend has inspired video conferencing endpoint/system vendors to add a BYOM feature to their products, as seen on the HUAWEI IdeaHub S2, a next-gen collaboration endpoint.

HUAWEI IdeaHub S2 Makes meetings convenient

HUAWEI IdeaHub S2 comes with a BYOM function that makes it easy to transfer meetings from personal devices to the big screen. Once transferred, attendees can truly immerse themselves in the meeting, thanks to S2’s impressive display, camera, mic, and speaker system, without the need to download and install any additional software on it.

Specifically, you can enable BYOM via the IdeaShare app, IdeaShare Key 2.0, or a Type-C port, so that meeting transfers remain smooth as can be.

And the best part is that meeting data remains securely stowed away, as the meeting actually takes place on the attendee’s device and the IdeaHub S2 does not store any personal data. Moreover, audio and visuals transmitted through the BYOM feature of the IdeaHub are encrypted via the Secure Real-time Transport Protocol (SRTP), further preventing data leakage during meetings.

The future of BYOM

BYOM has the potential to revolutionize the way we collaborate with colleagues. As organizations continue to embrace remote and hybrid work models, BYOM takes the trend toward flexibility to a whole new level, putting the methods of interaction and engagement in the hands of the collaborators themselves. It’s the ultimate future-facing technology.

Huawei Intelligent Collaboration is committed to embracing new technologies and providing user-driven collaboration in offices. By offering a plug-and-play BYOM experience, HUAWEI IdeaHub S2 is poised to redefine the way we work in enterprises, both now and in the future.


BYOM has the power to revolutionize meetings by giving each attendee the ability to create a personal collaborative space that works seamlessly alongside those of other attendees. Organizations can foster greater engagement and productivity by empowering their employees to take charge of meetings. Organizations can foster greater engagement and productivity by empowering their employees to take charge of meetings. Challenges remain, but the potential benefits of BYOM are vast, inspiring vendors like Huawei Intelligent Collaboration to pursue innovative BYOM features of their own.

Further reading

Disclaimer: Any views and/or opinions expressed in this post by individual authors or contributors are their personal views and/or opinions and do not necessarily reflect the views and/or opinions of Huawei Technologies.

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Liu Wanzhu

Technical Writer, Huawei Technologies

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